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Ask us to fulfil whatever role in your conference you wish, from as broad as managing the entire conference, to as narrow as handling only speakers, registration, sponsorship, or logistics. ...You make the call.

To help you achieve your conference goals, we offer:

Destination Management Logistics Speaker Selection
Education & Development Marketing Sponsorship
Evaluation & Measurement Registration Staffing
Exhibit Management Site Selection Strategic Planning
Financial Management    
Strategic Planning

A creative concept and theme can go a long way towards ensuring that your conference delivers a clear message and achieves a lasting impression. A good conference concept does not have to be expensive or require a huge cash outlay, but it does require the work of a skilled team of innovative concept generators. Ask us to show you the themes we've created for other conferences.

Sponsorship
Sponsorship dollars make conferences and events happen. When you need help, ask Absolute. We're experts at stirring up sponsorship funds. We know:
    • How to package your conference or event to give it sponsor-appeal.
    • Who to call.
    • How to get their attention.

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Registration

Not too long ago, registration was the pull-your-hair-out-in-handfuls division of conferences. Online registration makes it infinitely smoother, faster, and less stressful.

Speaker Selection

We source ideal speakers for your conference, from keynote speakers to session leaders to presenters. We also service your speakers, arranging transportation, accommodation, and other amenities.

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Marketing

How do you get your message to your ideal audience? How do you get the biggest bang for your promotional dollar? Absolute knows:

  • Which avenues lead to the audience you seek
  • How to catch the attention of potential attendees.

To support your marketing strategy we will create audio-visual, print, and electronic media, such as informational mailings, marketing teasers, brochures, e-mailouts, and on-site programs.

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Site Selection
Cost, location, size, availability, and ambiance all go into the choosing of the perfect backdrop to your event.
Financial Management
We develop the budget with you, then implement it. We buy the advertising, manage the marketing, and pay the bills. Throughout, we keep a very close eye on the total, to make sure your event stays within budget.
Education and Development

We coordinate your educational programs within the context of any given conference.

Destination Management
We organize (and provide brochures) for tour and companion programmes. This includes:
  • arranging the transportation
  • decorating the venue
  • working with the caterer
  • packaging sightseeing excursions
  • arranging for guides
  • providing the entertainment.

Large scale and protocol transportation movements are also expertly coordinated.

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Logistics

Logistics can be the most daunting area of event planning. Even if you manage your event yourself, you may find it advantageous to delegate the job of logistics to us.

From the organization of services and supplies ... to the co-ordination of audio-visual and special effects ... to food and beverage arrangements ... plus entertainment, decor, booths, tables, and transportation ... we're seasoned experts in arranging all the little things that need to be done to make your big picture clear and compelling.

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Exhibit Management

Exhibitors provide a major source of additional revenue for a conference.

We'll create an entire exhibitor program for you, often in conjunction with a sponsorship program. From the ground floor up.

This includes a marketing package; negotiating, liaising, and contracting with exhibitors; the exhibitor manual; and managing all on-site logistics from start to finish. We handle all the arrangements you'll need to ensure that every item is in place and operational from the opening of your show to the final closing.

Then — we create a plan to market your show all over again for the next year.

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Staffing

Staffing requirements are strategically directed and expertly executed, in conjunction with your internal resources and our service firms and agencies.

Evaluation & Measurement
It's startling how much can be learned from a conference evaluation.

We create the evaluation, arrange for distribution to all participants, measure the results, and report to you on our findings. From "Don't ever get that speaker again!" to "Ditch the early breakfast!" to "The program was wonderful. Had every single thing I needed to know, including ones I never would have thought of including," you'll be taking a giant step forward in making your next conference or event even more successful than the last.


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Excel before your live audience!

Whether it's an annual meeting or a product launch, whether the goal is to educate or to motivate, Absolute can help you:

  • make the choices
  • put together the pieces
  • deliver your message to maximum advantage.

Our lively approach, creative strengths, and ability to balance innovative ideas with a tight budget result in events that attendees talk about for months afterwards.


Think of Absolute when you plan:

  • Educational and motivational events
  • Seminars
  • Product launches
  • Board retreats
  • Commemorative events and ceremonies.


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Event planning, event management, event marketing, conference planning, and corporate event planning require: attention to detail, discipline, imagination, and an excellent network of contacts in the hospitality conference, and event planning industry. In Toronto, Ontario and across Canada, Absolute boasts an unparalleled network of event and conference planning resources, from conference rooms and venues to hotel managers to booking agents to media experts to online registration systems to speakers and entertainers. Event marketing, in addition, requires a lively imagination coupled with the ability to reach out and access attendees where they work and where they are. We've been reaching out to conference attendees in Toronto and across Canada for over a decade and we know what works. We've been selected to run the World Conference for Disaster Management for many years running - 2007 will be Absolute Conferences and Events sixth year of managing this highly regarded and exceptionally well-received conference. Attendance at the World Conference for Disaster Management (WCDM) has risen steadily each year since we were selected as conference managers. We are also affiliated with ecospeakers.com, as event planners with expertise in events and conferences that focus on the transition to a more sustainable future. Corporate meeting planning in Toronto offers many choices and many opportunities. The city - spring, summer, winter and fall - provides many places to meet and ways to accommodate. Toronto is also an excellent venue for your special event - the city is rich in meeting places, conference venues, entertainers, decorators, and media professionals. Absolute Conferences and Events provides excellence in conference planning and event management, marketing, online (on-line) registration, product launches, trade shows, and association meetings. Give us your event-planning checklist - we'll make sure every item is executed on time and within budget. Alysone Will (Alison Will, Allison Will, Allysone Will) CMP, founder of Absolute Conferences and Events, has been a professional event planner all her working career and is rich in contacts and experience across the Toronto, Ontario and Canadian event management scene.